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[ About Virtual Assistants ] [ Digital Dictation ] [ Document Management ] [ Corporate Identity ] [ Website Marketing ]
Digital Dictation
Digital
dictation is becoming more popular, as users realise the cost and
time saving benefits to their businesses. The object of most
businesses is to lower costs and raise efficiency. With digital
dictation you can achieve both.
Digital
dictation can easily be recorded direct into your pc using digital dictation
software and a hand held device connected via a USB cable. It can then be
picked up by your typist for immediate transcription. As the quality of
digital recordings is much clearer, your typist can turn your work around
more accurately and quickly. Unlike tapes, it is very difficult to
accidentally erase a recording and they are not easily lost or misplaced.
One of the main
benefits of using digital dictation is its flexibility. If you need to work
away from the office, or in transit to and from meetings, one of your
priorities may be to minimise lost productivity. There are many portable
hand held microphones on the market with excellent high quality storage
capacity on which you can record and store your dictation when you are away
from the office. You can then send your work to your transcriptionist via
email or FTP over a secure internet connection, and your work will be typed
up for you before you get back to the office. There are no postage or
courier charges with digital dictation.
Digital
dictation records as either WAV files or DSS files. Many lower cost digital
dictation software packages use WAV files, and this is an excellent
cost-effective option if your secretary is on site with you. However if you
use a remote transcription service, you may prefer investing in a package
which records DSS files as these are about 20 times smaller in size (without
loosing any sound quality) and are much quicker to transmit over the
internet.
Unlike tapes,
you can instantly rewind or fast forward to any point in your dictation to
review your work, edit, insert or erase without affecting the remainder of
the recording. Many digital dictation software packages come with enhanced
interfaces which allow you to organise and prioritise your dictations,
making it easier to identify potential bottlenecks and re-allocate work to
other typists where necessary.
Digital
dictation is also voice recognition compatible. This means, that you can
combine your digital dictation with a voice recognition software program
that can transcribe your work for you, just leaving your typist to review
and format your work, significantly reducing your document turn around time
and leading to greater cost efficiencies.
Please contact
us today if you would like further advice on digital dictation.
[ About Virtual Assistants ] [ Digital Dictation ] [ Document Management ] [ Corporate Identity ] [ Website Marketing ]
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